Skip to Content

Office of the Controller

Policies and Procedures

The University-wide Policies and Procedures Manual is maintained by the Office of the Provost.  The Controller’s Office is the owner and designated administrative office for many of those policies, which are detailed below along with any accompanying procedures.

Policies detail what is required by federal, state, local, and/or University requirements and best practices, whereas accompanying procedures detail how compliance with those requirements are achieved.  Additional supplemental policies and procedures can be developed at the unit or department level, but they cannot contradict the overarching policies and procedures of the University.

Policy Procedure(s)

FINA 1.00 [pdf] - Chart of Accounts

FINA 1.00 Procedure [pdf] - Chart of Accounts

FINA 1.20 [pdf] - Custodial Funds (Z Funds)

FINA 1.20 Procedure [pdf] - Custodial Funds (Z Funds)

FINA 1.21 [pdf] - Sales and Services Funds (E Funds)

FINA 1.21 Procedure [pdf] - Sales & Services Funds (E Funds)

FINA 1.21 Procedure [pdf] - Recharge Centers

FINA 1.22 [pdf] - Loan Funds (T Funds)

  

FINA 1.23 [pdf] - Internal Funds (N Funds)

FINA 1.23 Procedure [pdf] - Internal Funds (N Funds)

FINA 1.24 [pdf] - Local Appropriations

  

FINA 1.25 [pdf] - State Funds (G Funds)

  
Policy Procedure(s)

FINA 2.06 [pdf] - Internal Charges

 

FINA 2.12 [pdf] - Accounts Payable

FINA 2.12 Procedure [pdf] - Accounts Payable

FINA 2.12 Procedure [pdf] - Interdepartmental Transfers

FINA 2.13 [pdf] - Honorariums and Royalties

  

FINA 2.14 [pdf] - Acquisition and Payment of Goods and Services

FINA 2.14 Procedure [pdf] - Acquisition and Payment of Goods and Service

FINA 2.14 Procedure [pdf] - Food Purchased with Sponsored Awards 

FINA 2.15 [pdf] - Accounts Payable Payment Schedule

  

FINA 2.20 [pdf] - Membership Dues

  

FINA 2.30 [pdf] - Wireless Communications Stipends

FINA 2.30 Procedure [pdf] - Wireless Communications Stipends

FINA 2.60 [pdf] - Miscellaneous Accounts Receivable

FINA 2.60 Procedure [pdf] - Miscellaneous Receivable
Policy Procedure(s)

FINA 2.70 [pdf] - Card Programs

FINA 2.70 Procedure [pdf] - Card Programs

FINA 5.10 [pdf] - Cash Management

FINA 5.10 Procedure [pdf] - Cash Management

FINA 5.10 Procedure [pdf] - Contracts in Foreign Currency

FINA 5.20 [pdf] - Banking

FINA 5.20 Procedure [pdf] - Revolving Bank Accounts

FINA 5.30 [pdf] - Endowment Management

 
Policy Procedure(s)

FINA 1.30 [pdf] - Records Retention

FINA 1.30 Procedure [pdf] - Records Retention

FINA 1.50 [pdf] - Foreign Gift and Contract Section 117 Reporting

FINA 1.50 Procedure [pdf] - Foreign Gift and Contract Reporting

FINA 2.40 [pdf] - Independent Contractors

FINA 2.40 Procedure [pdf] - Independent Contractor

FINA 3.12 [pdf] - Time and Effort Reporting

FINA 3.12 Procedure [pdf] - Time and Effort Reporting

FINA 3.31 [pdf] - Subrecipient Monitoring

FINA 3.31 Procedure [pdf] - Subrecipient Monitoring

FINA 3.35 [pdf] - Cost Transfers

FINA 3.35 Procedure [pdf] - Cost Transfers

FINA 5.40 [pdf] - Financial Management Disclosure

  

FINA 5.50 [pdf] - Tax Exempt Bonds

  

FINA 5.60 [pdf] - External Audit Management

  
FINA 7.10 [pdf] - Tax Management FINA 7.10 Procedures [pdf] - Tax Management

UNIV 1.70 [pdf] - Drug and Alcohol Abuse Prevention Program

UNIV 1.70 Procedures [pdf] - Drug and Alcohol Abuse Prevention Program


 
Policy Procedure(s)

FINA 2.50 [pdf] - Travel – Employees and Students

FINA 2.50 Procedure [pdf] - Travel

FINA 2.51 [pdf] - Relocation Allowance

FINA 2.51 Procedure [pdf] - Relocation Allowance
Policy Procedure(s)

FINA 2.82 [pdf] - Asset Management

FINA 2.82 Procedure [pdf] - Asset Management

FINA 7.00 [pdf] - Capital Planning Policy

  
Policy Procedure(s)

FINA 3.00 [pdf] - Sponsored Awards

FINA 3.00 Procedure [pdf] - Carryforwards

FINA 3.00 Procedure [pdf] - Cost Share

FINA 3.00 Procedure [pdf] - Equipment Management

FINA 3.00 Procedure [pdf] - External Audits

FINA 3.00 Procedure [pdf] - Participant Support Costs

FINA 3.00 Procedure [pdf] - Post Award Process

FINA 3.00 Procedure [pdf] - Pre-Award Costs

FINA 3.00 Procedure [pdf] - Principle Investigator Disengagment

FINA 3.00 Procedure [pdf] - Program Income

FINA 3.40 [pdf] - Cost Accounting Standards (CAS)

FINA 3.40 Procedure [pdf] - Cost Principles

FINA 3.50 [pdf] - Pre-Award Financial Review of Nongovernmental Entities

FINA 3.50 Procedure [pdf] - Pre-Award Financial Review of Nongovernmental Entities
Policy Procedure(s)

FINA 6.00 [pdf] - Employee Payroll

 FINA 6.00 Procedure [pdf] - Employee Payroll

FINA 6.01 [pdf] - Payroll Overpayments 

  

FINA 6.11 [pdf] - Employee Housing

  

Policy and Procedure Resources

The Controller’s Office has launched a new webinar series to support the comprehensive updates made to its policies and procedures last fiscal year. Designed to promote campus-wide awareness, this series offers high-level overviews of key changes across a range of important topics, including the Chart of Accounts, Accounts Payable, Compliance, Sponsored Awards, and more. These sessions provide faculty and staff with a valuable opportunity to stay informed and aligned with current practices.

These policies offer a detailed overview of the Chart of Accounts, highlighting the structure and purpose of major account code categories such as assets, liabilities, revenues, expenditures, and transfers. 

The below training resources are available: 

These policies and procedures outline the updated framework for managing payment methods, reimbursements, interdepartmental transfers, and the acquisition and payment of goods and services.

The below training resources are available:

These policies and procedures outline the updated framework for managing University treasury operations, including card programs, cash handling, banking, and endowment management.

The below training resources are available:

 

These policies and procedures outline he updated framework for managing compliance requirements, including foreign gift reporting, independent contractor classification, time and effort reporting, subrecipient monitoring, cost transfers, and the University’s drug and alcohol abuse prevention program.

The below training resources are available:

These policies and procedures outline the updated framework for managing University travel, asset tracking, and payroll processes, including reimbursement rules and compliance requirements.

The below training resources are available:

These policies and procedures outline the updated framework for managing sponsored awards, including pre-award financial reviews, cost accounting standards, award set-up, post-award processes, and cost share requirements

The below training resources are available: 

 

Challenge the conventional. Create the exceptional. No Limits.

©